Company Profile
Founded in 2021, PROJEK Consultants was established to bridge the digital gap for businesses in emerging markets. Growing from a boutique Singaporean team to a regional powerhouse of over 50 professionals, we combine deep technical expertise with local cultural insights. We pride ourselves on delivering solutions that meet global standards while driving real business impact for our clients.
Role Overview
As a Bid Executive, you will take full ownership of the end-to-end bid process. You will be responsible for managing opportunities from initial identification (RFP/RFI/EOI) through to contract award and renewal. This is a highly networked role requiring a professional who thrives under pressure, meets challenging deadlines, and possesses the commercial acumen to craft winning proposals.
Core Responsibilities
Bid Management & Process
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End-to-End Ownership: Manage the entire bidding lifecycle, ensuring all internal governance and procedures are strictly followed.
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Documentation: Expertise in understanding and preparing responses for PQ (Prequalification), TQ (Technical Qualification), and Commercial requirements, including all annexures and formats.
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Compliance: Manage the preparation of EMD (Earnest Money Deposit), Tender Fees, PBGs (Performance Bank Guarantees), and formal agreements.
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Submission: Operate various procurement portals and Digital Signature Certificates (DSC) to ensure compliant and on-time bid submissions.
Strategy & Collaboration
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Stakeholder Management: Coordinate virtual bid teams by engaging with Sales, Pre-Sales, Finance, Legal, and Project Management.
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Win Strategy: Partner with the Sales lead to develop compelling win themes and value propositions for each unique opportunity.
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Commercials: Review and prepare the commercial aspects of bids, ensuring all products/services are accurately priced.
Content & Presentation
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Proposal Writing: Utilize excellent writing skills to draft content, including Executive Summaries and technical responses.
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Presentations: Coordinate and plan client presentations and handle post-submission queries.
Risk & Post-Bid Analysis
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Risk Mitigation: Identify and track risks throughout the bid process and review Service Orders (SO) to flag risks post-PO issuance.
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Continuous Improvement: Lead post-bid reviews to analyze “Wins” and “Losses,” driving improvements in future bidding strategies.
Experience & Requirements
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Industry Background: 3 to 6 years of solid experience in Bid Management, specifically within an IT Company.
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Technical Proficiency: Advanced skills in MS Word, Excel, and PowerPoint.
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Portal Expertise: Proven experience in operating procurement portals and participating in Reverse Auctions.
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Solution Selling: Familiarity with solution-based selling and the ability to contribute to complex commercial discussions.
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Soft Skills: Strong people management skills and the ability to work effectively with cross-functional teams under tight deadlines.
Key Competencies
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Bid Procedures & Governance
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Competitive Tendering
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Proposal Writing & Presentation
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Risk Management & Tracking
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Commercial Strategy